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There are numerous books available on Time management. Yet, people still struggle to keep time and maintain balance between their personal, business and social duties and responsibilities. This imbalance in different areas of work causes tension and anxiety in a great many people.
A key factor for effective time management is focusing on the core activities that lead to achieving your goals. As a rule, we tend to devote a great deal of our time on unimportant issues giving 80% of our time for achieving 20% results, and allocate just 20% of our time for finishing 80% of work. This leads us to rush through activities and brings in its wake all the stress syndromes.
The first step for improving efficiency is knowing the most important and the unimportant and assigning time and attention accordingly. You need to spend quality time on vital issues and cut your time on those activities of less importance or consequence. You can even have an activity logbook to trace the time spent on different activities of the day, including important and the sundry. If you look at your logbook at the end of the day, you will find where you are spending too much time and will learn to adjust your time according to the relative merit and value of the tasks..
The most common methods are ‘Action Plan’ and ‘To Do List’. By breaking activities into simple tasks, Action Plan focuses only on those basic steps for attaining your immediate goals. ‘To Do List’ is of great value to follow up on all and sundry tasks for the day or week. Your ‘Personal Goal List’ will cover your long-term goals in different areas of your life.
However, there is another great tool to help manage time at every step in the process. It is mindmapping. Be it Action Plan, or To Do List, or Activity Log book or even Goal setting, Mind Maps are an excellent tool incorporating all these elements. It helps to not only efficiently handle your time but also to achieve your larger goals as well. As Mind Mapping paves way for a free flow of ideas and associations, you will discover new creative ways to tackle different aspects of time management.
Using Mind Maps you can combine all these methods on a single sheet of paper. It presents a broad picture of your goals and tasks, and keeps you motivated and on course. Other methods of time management are more about scheduling time for different activities, but Mind Maps you go beyond the mundane and the immediate, as it helps to place your larger goals in proper perspective. This kindles you to attain greater efficiency and application. This is the key aspect of its efficacy.
By combining all the elements of your short, medium and long-term goals into a single Mind Map, you gain a comprehensive picture of the different parts of your activities. It helps you to see the connection between your different tasks and lends meaning and drive to achieving your goal and objectives. It is not just about listing activities but a meaningful exercise that adds depth and action. Mindmapping is a simple and effective device with immense potent power.
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