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I'm currently reading Dan Kennedy's time management book No B.S. Time Management for Entrepreneurs.
He talks about Time Blocks in one of the chapters. Time blocking is basically scheduling your day to day activities in blocks of time.
The philosophy being, the more time you have scheduled the more you will get done, because you would have less idle time.
It's sort of like keeping appointments with yourself, he says. Most people keep appointments with other people, but not when it comes to themselves.
He says that time blocking is the secret of most peak productive performers.
Dan Kennedy recommends people block times in 30 minutes intervals. 30 minutes seems to be a magic number.
30 minutes is essential to "The Now Habit" by Neil Fiore. "The Now Habit" is about rewarding yourself for 30 minutes of work. However it states you should plan fun activities, and work whenever you feel like it for 30 minutes at a time.
The key to time blocking is focused. To have a highly productive "power sessions" you cannot be distracted in these power sessions.
Some tips on having a productive 30 minutes.
- Work on one thing at a time. This way you can focus for 30 minutes without getting distracted.
- Get and use a timer. To keep track of your 30 minutes. A simple kitchen timer would do.
- Turn off your phone. Do not answer the phone during your power sessions. Nothing is important enough that it can't wait 30 minutes.
- Let your employees know of your 30 minutes of focused work. So they can't distract you.
- Do not check email. Whatever you do, do not check email during your 30 minutes of focused work. In fact you should only be checking email twice a day. 3 tops.
- Reward yourself. After 30 or 45 minutes of intense work, reward yourself. Take a 15 minutes break.
You would be surprised at how much you can do in 30 minutes of focused work.
The funny part is, when you commit to working for only 30 minutes on that task that you don't like doing. Often times you get into a zone, and don't stop working for an hour or and hour and a half.
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