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Yes, you do. Reception sites and event facilities often have an on-site event coordinator that works with the catering and operational staff. These employees are responsible for making sure that everything runs smoothly behind the scenes of your wedding and/or reception. They are responsible for things like making sure that the buffet table gets replenished, confirming the correct number of tables and chairs are in place, and that your guests comply with their policies. Much like working in a restaurant they are in charge of the back of the house. They perform all the service that makes the facility and/or food and beverage function for your event.
Wedding coordinators are often independent contractors that can be hired to help you the day of your wedding. Often coordinators can assist you with your planning process as well. The responsibilities of a wedding coordinator consist of things such as organizing your wedding processional, guiding the timeline of your wedding, organizing your wedding party for formal introductions and making sure that everyone gets bubbles or sparklers for your formal departure. Wedding coordinators are like the front on the house in a restaurant. They interact with the bride and groom, and guests and relay that information to the event coordinator to make sure that everything runs smoothly
Yes, you do need a wedding coordinator (unless the facility provides you with one, which is rare but does happen at some facilities.). Most venues keep a list of recommended wedding coordinators on-hand. These professionals have often worked for the facility before and are familiar with its lay-out, staff and policies and procedures. Event coordinators and wedding coordinators are complimentary to one another and work together to make sure that your wedding goes off without a hitch.
If your mother, friend, aunt, sister or anyone else volunteers for this responsibility say “thank you” and politely turn them down, unless of course they are a professional wedding coordinator. Weddings are such unique events that if you aren’t familiar with their structure, timing and vendor communications it’s easy to get confused make a mess or have expectations fall short. Additionally, they would be working your event rather than celebrating your marriage.
With a wedding coordinator you are much more likely to have a stress-free enjoyable day, and no one wants to be worried or distracted on her wedding day. In order to fully experience and remember your day as the guests of honor make sure you hire someone to do the worrying for you. Get a wedding coordinator; you’ll be happy you did. I promise.
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