Public Speaking: Room Setup Checklist

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* Your first priority is safety. Know where fire exits and extinguishers are.

* Have backup equipment and backup plan in case of failure.

* Keep room lights at maximum intensity unless slides and/or video projection are being used.

* If room lights are down, put a soft light on presenter.

* Schedule breaks during program.

* Tape door latches to prevent them from making loud noises.

* Use semi-circular seating if possible.

* Provide hardback writing surface if needed.

* Locate your presentation area as close as you can to front row.

* If seats can't move YOU MOVE!

* Without screen, set to long side of the room.

* With screen, set to short side of the room.

* Avoid long narrow rooms (switch rooms if possible).

* Avoid placing chairs next to walls.

* Cut aisles behind poles.

* Set aisles bigger as they get nearer exits.

* Seat for least distraction audience members should not have to cross more than six others to get to a seat.

* Force audience to front with reserved signs or put out less chairs than the expected attendance. Stack additional chairs in back corner of room so they are handy if needed.

* Arrange for a good sound system. Thoroughly check sound system BEFORE program.

* Check climate. Locate climate controls or know who to call.

* Make sure water and glasses are available.

* Locate restrooms, phones, snackbars, elevators or stairs, and business center.

* Make sure there are signs posted to direct participants to your room.

Personalize this checklist for your presentations.

Other:

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