In making a plan there are particulars things which we need to know and we need to follow. In this article you will learn on how to make a good planning.
I thought it would be useful for you to have a brief overview of the different steps involved in planning.
The six steps in planning are
1.Set objectives
2.Assess you present situation
3.Survey your alternatives
4.Decide on the course of action
5.Provide for control
6.And Implement the plan
But whatever be the plan I again want to stress the point that a plan should always be TIME BOUND.
But as the project moves along, the plan should be flexible in the sense that it should incorporate any changes that might prove necessary ounce the project is put into action.
Planning the work in your office
You have to understand that there is nothing like a very routine work that does not require any planning. The belief that it will go on by itself is wrong. Even tasks that ca be done on an everyday basis can be improved if there is good planning involved.
Everywhere there is scope for improvement, better methods that are yet to be implemented and problems that have to be solved. And for all this you need proper planning. Lets take a look at the different steps involved in planning for a week.
The best way to plan the work for a week is to maintain a planning sheet. Now, please remember that this is apart from the routine work that is done in the office.
The following steps will help you to make a planning sheet.
1. Take a fairly big sheet of paper and divide it into the number of working days in your office.
2. The column for each day should further be divided in to the morning and afternoon sessions.
3. Divide the job to be done ad assign each part to a concerned person.
4. Decide on which part of the task is to be done on each day and at which part of the day.
5. Put a cross mark followed by the concerned persons initials on that section of the day on which you propose to do the decided part of the job.
6. At the end of the day, if the job is done put a circle round the cross.
7. If the job is not done, carry over the cross and add it to the next days cross.
In this way, at the end of the week, you can find out how much of the work was done each day and subsequent plans can be made for the following weeks.In this way you can plan for a week or a month, depending on your requirement.
While you are drafting your plan and estimating your expenses, you must never forget the fact that time means money. But your plan should be realistic as well. In order to finish the task at the earliest possible date, there is no sense in chalking out a schedule which would mean that you will have to break your back in order to meet the deadline. And that is about planning.
